Sooner or later the responses need to leave Invytly: the caterer wants the menu counts, the venue wants the final list, you want a copy of everything. The dashboard exports all of it in two formats: an Excel workbook and a CSV file.
Every member of the project can download the responses.
Where to find the download
- Open your project's Dashboard.
- Scroll to the guests report table and look at its header, next to the search box.
- Click Download answers to get the Excel file, or open the small arrow next to it to choose between Download Excel and Download CSV.
The file is named after your project's slug plus the date and time of the export, for example giulia-and-marco_202608201530.xlsx, so you can always tell exports apart.
The export always contains all guests. Any search or filters you've applied to the table don't affect the file; you always get the complete picture.
What's inside the Excel file
The Excel workbook is the richer of the two exports, organized in three sheets:
- Overview: your dashboard in numbers. The answered/total counter, plus one block per summary card with the tally of every answer to its question, ready to forward to a vendor.
- Guests by group: one row per guest, with the answers to every question, unused +1 slots, and tags, organized by group: families and couples appear together, guests without a group are listed at the end. This is the sheet to print for anyone who thinks in tables of households.
- Complete table: the flat version, one row per guest sorted by name, with first and last name in separate columns and a filterable header row. This is the sheet for pivot tables and any further number-crunching.
Question columns are labeled with the event name and the question text, so "Welcome dinner - Menu choice" and "Ceremony - Will you participate?" can't be confused.
In both the Excel and the CSV file, a guest's answers to a multiple choice question share a single cell, separated by commas. If the question has the "Other" option, whatever the guest typed there appears exactly as they wrote it, next to the options they ticked.
What's inside the CSV file
The CSV is a single flat table (one row per guest, semicolon-separated values) with name, unused +1 slots, every question, tags, and group. It carries less structure than the Excel workbook, and that's the point: it's the format to pick when the data is headed into another tool such as a seating planner, a mail-merge, or a database.
If you just want to read or share the responses, take the Excel file. If a machine will read them, take the CSV.
Also good to know: exporting is always available and never "closes" anything. Guests can keep replying afterwards; just download a fresh file when you need updated numbers, and the timestamp in the filename tells you which copy is the latest.